Write a thank-you email after an interview

Note who you met and what you discussed. Get a short thank-you email to send within 24 hours that recalls a specific detail and adds one point you missed.

How to use it

1. Write notes straight away Who you met, two things you talked about, and anything you wish you had said better.
2. Send within 24 hours One email per interviewer if you met several people; the chat can vary them so they are not copies.
3. Keep it short Under 150 words. The aim is to be remembered, not to re-interview.

The prompt

Write a thank-you email to send after a job interview.

Role and company: [ROLE_AND_COMPANY]

Interviewer name(s) and roles: [INTERVIEWER_NAMES]

What we talked about (specific moments, projects, problems they mentioned): [INTERVIEW_NOTES]

One point I wish I had made or made better: [EXTRA_POINT]

Write:

- A subject line.
- An email of 90–150 words: thanks for their time, one specific detail from the conversation that shows I listened, the extra point in one or two sentences tied to their needs, and a friendly close that does not push for a decision.
- If there were several interviewers, a short variation for each so the emails are not identical.

Australian English, natural tone, no clichés like "I am confident I would be a great asset". Do not invent anything that was not in my notes.

Example result

Subject: Thank you — Marketing Coordinator interview

Hi Georgia,

Thank you for taking the time to meet with me today. I really enjoyed hearing about the cellar door newsletter and your plan to grow wine club sign-ups before Christmas — it's a challenge I'd love to help with.

One thing I didn't mention: at Larkspur Homewares I ran A/B tests on our weekly email, testing subject lines and the position of the main button. Over four months our click rate went from 1.8% to 3.1%. With 9,000 subscribers already on your list, I think a few small tests like that could make a real difference to sign-ups.

Thanks again, and I hope you enjoy the rest of that 2021 Grenache.

Kind regards, Ella Brooks 0423 987 654

Why this works

• It names Georgia's actual goal (wine club sign-ups before Christmas), so she can tell you listened.
• The extra point is one concrete result linked to her problem, not a repeat of your resume.
• The Grenache line is a light personal touch from the conversation. Delete it if the interview felt formal.

Tips

• Send it within 24 hours, ideally the same afternoon.
• Use the email address Georgia contacted you from, or ask the recruiter for it; don't guess.
• If you met a panel, send each person a version with a detail from their part of the conversation.
• If you don't hear back by the date they gave you, a short follow-up a couple of days later is fine.